We are passionate about growing the sport we all love, supporting our clubs, building more courses, introducing disc golf to new communities, and representing Australia proudly on the global stage.
As you know, ADG is entirely volunteer-driven, and our board members dedicate countless hours to keep things running. However, with our ambitions to grow the game comes an increased workload that has grown beyond what our volunteers can sustainably manage.
To ensure we can continue delivering on our mission and importantly, to move beyond simply keeping the lights on, we, the Board, have decided to engage a part-time Administration & Communications Assistant on a contract basis.
This decision wasn’t taken lightly. We believe this support will allow us to focus on strategic initiatives that benefit all members: building more infrastructure and courses, promoting youth and community programs, continuing to support the Australian Disc Golf Team on a global stage and providing better support to clubs and events nationwide.
Details of the role are below. To apply please provide your CV and a short cover letter outlining your relevant experience and why you’re interested in this role to president@australiandiscgolf.com. If you or anyone you know might be a good fit, we encourage you to apply.
Part-Time Administration & Communications Assistant
Australian Disc Golf Inc. (ADG)
Location: Remote (Australia-based preferred)
Commitment: 32–48 hours per month (approx. 8–12 hours/week)
About Us
Australian Disc Golf (ADG) is the national body responsible for developing and promoting disc golf across Australia. We support local clubs, coordinate national events and rankings, and represent Australia on the international stage. Our small, passionate volunteer-driven team is looking for a part-time assistant to help keep the organization running smoothly.
Role Overview
The Part-Time Administration & Communications Assistant will support the President and the Board Secretary with essential administrative, communication, and coordination tasks. This role is perfect for someone passionate about sport administration and community growth, who is detail-oriented and proactive.
Key Responsibilities
Administration & Governance
- Prepare meeting agendas, take minutes, and track action items for Board and committee meetings
- Coordinate annual reporting processes, including collating reports from President, Treasurer, and committees
- Manage Annual General Meeting setup and communications (website updates, member voting setup, minutes preparation)
- Support maintenance of policies, conflict of interest registers, and compliance records (e.g., Sport Integrity Australia eLearning completions, child safety training tracking)
Communication & Member Engagement
- Respond to email enquiries and general information requests
- Assist with club communications, including newsletters and direct outreach to affiliated clubs
- Support the collection and management of league numbers and club affiliation renewals; prepare and send invoices
Event Support & Coordination
- Coordinate annual awards (e.g., Tour Awards), including nominations, voting, and online presentations
- Assist with major event planning and communications (e.g., ADG Majors, Australian Disc Golf Championships, Aussie Disc Golf Day)
- Help manage bids and tenders for event roles (e.g., registration coordinators, media support)
- Support volunteer and team selections (e.g., Aussie team EOI, announcements)
Content & Social Media
- Help prepare content for social media and website in collaboration with Communications Director
- Update and maintain relevant information on the ADG website (events, announcements, results)
Ongoing Projects & Special Tasks
- Support the ADG Grants and TD Mentor programs (liaising with committees and tracking tasks)
- Help track strategic plan tasks and annual priorities
Skills & Attributes
- Strong organisational and administrative skills
- Excellent written and verbal communication
- Comfortable working with a distributed, mostly volunteer team
- Ability to manage multiple tasks and follow up on deadlines
- Experience with document preparation, meeting facilitation, and basic bookkeeping or invoicing is a plus
- Familiarity with online collaboration tools (e.g., Slack, Google Drive, Discord) and social media platforms
- Passion for sport or community development (disc golf knowledge is an advantage but not required)
Benefits
- Flexible, remote work arrangement
- Opportunity to support and help grow disc golf in Australia
- Work closely with a dedicated and supportive team of volunteers
How to Apply
Please provide your CV and a short cover letter outlining your relevant experience and why you’re interested in this role to president@australiandiscgolf.com
